Here's the email I sent out to registered racers this morning, and it's here so any non-registered folks can know what's going on too.
Good morning everyone,
As of this morning, waitlisting has begun for cars, the first 45 slots are all paid up. (Motorcycles, it's not far off.) The entry list has been updated and all the unpaid entries have their race number replaced with W_ for now. All the currently waitlisted cars are unpaid, but when some pay, they will be listed in order like so: W1, W2, W3 and so on.
I have been on a waiting list for a rally before, so I know what it's like and I'll address some of the concerns that I had. First, yes, order of getting on the waiting list is simply by when payment is received. Secondly, what about withdrawals? Typically, it's very natural to see ten percent of an entry field withdraw as we come closer to race date. After watching entry lists for ten years, that's what I would expect. Next, for anyone that is on a waiting list and there isn't room to race, the entire race fee (not the credit card fees, but the whole race fee) will be refunded.
From a practical point of view, we often do have very late withdrawals, like 24 hours before the race, so it's likely that the first few entries on the wait list will be told 'plan on coming'. I'll be asking for status updates from all racers and relaying that back to everyone.
In good news, this means that everyone at the event is paying the reserved or early entry fee. I think that's a great thing for rally, a low cost entry spread over a large field of racers.
Also, we'll likely be closing entry entirely in a while so we can focus on getting all the memberships, licenses, forms, vehicles, and so on managed. With an entry field this large, we have a lot of work to do. So, I want to encourage ALL racers to log in today and start working on getting their race and service vehicles in, their VINs listed, their service crew added, emergency contact people listed, getting licenses and memberships paid for, and so on. All the smiley/frowny faces have been updated so you'll know what to work on.
This weekend is going to be nearly 60 degrees in Cheraw! So let the thoughts of the warm South inspire you to get out into that cold garage and start wrenching on those cars and bikes!
Updates as available I'll put here. And please do start getting to work on all the licenses and so forth!